ERPNext for growing SMBs — one source of truth instead of twelve spreadsheet versions.
ERPNext is rarely the problem. The rollout is. We check your data up front and move you across one area at a time.
No per-user licence
ERPNext is open source. A growing team costs no extra licences.
A phased go-live
One clearly bounded area goes live first, rather than everything on a single cutover date.
ERPNext only
One system, deep rather than broad. We bend it to your workflows, not the other way round.
It starts with one spreadsheet. Then there are twelve.
Quotes in one tool, stock in the next, accounting somewhere else. And the one number you trust lives in the head of someone you hope never quits. It works. Until an order slips through, the stock count eats three days, and nobody knows which figure is right anymore.
An ERP is meant to end that. Done badly, it makes the chaos worse: a bloated system nobody touches, a migration that corrupts data, a cutover date that halts the business.
What ends up on one source of truth.
Four areas, one system. The handovers between them are where the numbers go missing today.
Quote, order, delivery and invoice hang off the same record. Nobody promises a date that inventory or production never cleared.
One stock level everyone works from. Purchasing sees what is actually there instead of estimating cover from a side list.
Bills of material, routings and work orders draw on the same stock. What can be produced is in the system, not in someone’s head.
Invoices come out of transactions already in the system. The month-end close is read rather than reconstructed.
01Sales
Four steps to a live system, each one standing on its own.
You do not have to rebuild everything at once. Where you start depends on where it hurts most today.
It is not your label that decides, it is your day-to-day.
Industries
Manufacturing
When bills of material, stock and work orders live in separate lists, nobody knows what can actually be produced.
- Bills of material and routings in one place
- Material requirements from real stock rather than estimates
- Work orders connected to sales and the warehouse
Wholesale and retail
Purchasing, warehouse and sales hang off the same stock. The moment they drift apart, you sell what is not there.
- One stock level for every channel instead of separate lists
- Purchasing that follows real cover
- Prices and terms maintained centrally
Services
Projects, time and invoices belong together. Recorded separately, half of it is missing at month end.
- Projects and recorded time in one place
- Billing straight out of the project
- Utilisation visible before it becomes a problem
Trades
Between quote, site and invoice, material and hours go missing. Usually the ones nobody wrote down.
- Quote, order and invoice in one pass
- Material and hours on the job rather than on scraps of paper
- Costing that shows what a job actually cost
E-commerce
The shop is only the front. Behind it, stock, shipping and accounting decide whether it works.
- Shop orders in the same system as stock
- Shipping and returns without double entry
- Accounting that is not rebuilt at month end
Nonprofits
Members, dues and donations often run on lists that grew by themselves. Every change of board starts the search again.
- Members and dues in one place
- Recurring dues without manual work
- Traceable figures for auditors and the board
Locations in several countries, one set of data.
A plant in Poland, a warehouse in Rotterdam, an office in Stuttgart: in ERPNext they sit in one instance, each company with its own currency, language and tax logic. Implementation runs remotely, so your location changes nothing.
- Several companiesEach company with its own currency, tax logic and close, in one instance.
- Warehouses per locationOne stock level per warehouse instead of one list per hall and country.
- Implemented remotelyWorkshops, migration and training run digitally. On site when it is needed.
How a project runs
No cutover date where everything switches at once. First we record how an order moves through your business today, set the system up around that, and carry legacy data across only where it holds up. Then one clearly bounded area goes live. If something goes wrong it stays contained, instead of hitting sales, the warehouse and accounting at the same time.
Request a Setup CheckIn the system
What your ERPNext looks like day to day.
Recording from a configured ERPNext
When ERPNext fits. And when it does not.
A fit
- Sales, inventory, production and finance should sit under one roof.
- You are outgrowing spreadsheets and point solutions.
- You want a customisable ERP without a per-user licence.
Not a fit
- A single specialist tool covers you completely.
- You expect a pure off-the-shelf product with no configuration at all.
- Nobody in-house will carry the system internally.
If ERPNext is not the right answer, we tell you before any budget is spent.
Why AIKI
We bend the system to your reality, not your workflows to the software.
Before we configure anything, we look at how an order actually moves through your business today: from quote through stock to invoice. The handovers are where it shows which data is missing, what happens twice, and which parts ERPNext should take over in the end.
If a project does not pay off, we say so. An ERP nobody uses costs more than none.
Frequently asked questions
What happens in the Setup Check?
Afterwards you'll know three things: whether ERPNext fits your workflows, which area should go live first, and which data and interface risks you need to solve before migration and budget. Only then do you decide on a project.
What does an ERPNext implementation cost?
Cost comes down to three levers: the number of modules, the migration effort (data volume and quality), and the depth of customizations and interfaces. In the Setup Check we map these for your case before talking budget.
How long does it take to go live?
It depends on how clean your data is and how many interfaces we connect. Because we roll out in phases, the first area goes live early, instead of betting everything on one risky cutover.
Is ERPNext suitable for smaller companies?
Yes, precisely then: modular and without per-user license fees. The key is implementing only what you need.
Can we migrate from a legacy system or spreadsheets?
Usually yes. We clarify the path and data quality early, because that's where most ERP projects run into trouble. See ERPNext Migration.
Before you put budget into an ERP project, answer the three questions that matter.
- Does ERPNext fit your workflows?
- Which area should go live first?
- And which data or interface risks must you solve first?